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Permanent Party Soldier In/Out-processing Guidance

  • Inprocessing Guidance

    Privately Owned Weapons (POW): Soldiers reporting to Fort Sill due to a permanent change of station (PCS), MUST register any privately owned weapons with the Police Administrative Branch, room 218, building 4700. You must clear through the Police Administrative Branch and request cancellation of firearms registration as part of out-processing.

    Reporting In (24 Hour Operation):  Upon arrival, permanently assigned Soldiers report to the Welcome Transient Operations, in the Soldier and Family Support Center, Building 4700 (Hartell Hall), Mow-Way Road (use east entrance under the awning).  Upon entering, report to the front desk.  Point of contact is the Transient Reception Liaison NCO (580) 442-3217.  For driving instruction to this building click “HERE .”  Map

    Normal Hours of Operation:  0830-1630 Monday through Friday, closed Saturdays, Sundays, and Federal holidays.  Points of contact are:  Branch Chief (580) 442-3007, Supervisor (580) 442-5122 and Team Leader (580) 442-4579.  For driving instructions to this building click “HERE .”  Map

    Required Documents:  Upon arrival at Building 4700, Soldiers must turn-in the following items:

        • DA Form 31
        • Permanent Change of Station (PCS) Orders

    Permissive TDY (House Hunting):  Permissive TDY (house hunting) must be approved by the losing command prior to arrival at Fort Sill.   For those with pre-approved permissive TDY, report to the Housing Services Office, Building 4700, 3rd Floor to have your DA Form 31 stamped with the date of arrival to begin your 10 day house hunting.  Soldiers without pre-approved permissive TDY from their losing command must complete inprocessing to their gaining unit at Fort Sill and then request permissive TDY through their new commander.

    Installation Inprocessing:  Installation inprocessing is conducted Monday, Wednesday, and Friday for all permanent party Soldiers.  SFC through CSM; CW2 through CW5; 1LT and above complete inprocessing the same day.  The majority of processing is conducted in Building 4700 to include ID Cards, Finance, Housing, and ACS.  New arrivals are briefed by several agencies on programs, assistance, and services available on the installation. Briefings/training includes the following:

        • Housing/Government Quarters
        • Fort Sill Credit Union
        • Fort Sill National Bank
        • MEDDAC (Records pick-up)
        • DENTAC
        • Finance Inprocessing (click here to preview DMPO inprocessing procedures)
        • Travel Inprocessing

        • “Start Right” Program:  Conducted Tuesday afternoons 1300-1630, and Wednesdays 0830-1630, at the Graham Resiliency Training Center (GRTC), Bldg 2934. This orientation is mandatory for all MAJ and below, CW4 and below, and MSG and below. It’s strongly encouraged you bring your family members to the Start Right Orientation. Child care is provided on site. No pre-registration is required.

        • Financial Management Training – mandatory for 1st Duty Station Soldiers. Training is conducted on Fridays, 1230-1630, at Bldg 2871. All Soldiers on their first/initial enlistment and this is your first permanent duty station must attend.

    Outprocessing Guidance 

    Permanent change of station outprocessing - Except for students, who are PCSing, do not authorize personnel to depart this installation without final clearance from DHR, MPD Outprocessing Section.

    Normal Hours of Operation:  0900-1100 and 1300-1500 Monday through Friday, closed Saturdays, Sundays, and Federal holidays.  Soldiers report to the Welcome Transient Operations, in the Welcome Center, Building 4700 (Hartell Hall), Mow-Way Road (use east entrance under the awning).  For driving instructions to this building click “HERE.”  Map

    Household Goods and Hold Baggage:  Immediately upon receipt of orders (usually 90-120 days out), Soldiers will arrange for shipment of household goods and hold baggage.

    Housing Agency:  Ensure that 30 days prior to departure, you provide your agency (apartment, landlord, or Picerne Military Housing) a termination notice.

    Outprocessing Briefing:  Personnel (ETS, PCS, Retirement, and Chapters) must attend an outprocessing briefing not earlier than 14 working days prior to departure date in order to be placed in the Central Clearance database.  Below are the outprocessing briefing dates and location:

    NAME

    DATE

    TIME

    PLACE

    Outprocessing Brief

    Mon thru Friday

    1030 - 1130

    Rm 140A

    OCONUS Reassignment

    Tue and Thur

    0900 - 1030

    Rm 140A

    CONUS Reassignment

    Tue and Thur

    1300 - 1400

    Rm 140A

    Orders/DA Form 31:  Soldiers must bring two copies of their orders and two copies of an approved DA Form 31 to the outprocessing briefing. If you are not taking any leave, you must provide a DA Form 31, for accountability purposes and travel time between losing and gaining installations.

    Clearing:  Soldiers must clear the following agencies in person:  Central Issue Facility (CIF), Finance, Housing, Transportation (passenger, travel, and personal property), SSG & above must process through Furnishings Mgt Office, Provost Marshall, DENTAC, MEDDAC, and Single Soldier Quarters.  Soldiers are not authorized to begin clearing until they have attended an outprocessing briefing.  It is the Soldier’s responsibility to properly clear in sufficient time to depart the installation on schedule.

    Outprocessing Uniform:  Soldiers will outprocess in their duty uniform.

    Clearance:  Clearance is valid for the specific assignment and/or departure date indicated in the orders.  Should the Soldier be delayed in excess of 30 days, reinitiate installation clearance.

    Signing Out of Unit:  Prior to departing the installation, Soldiers must sign out at their unit.  Failure to do so may result in UCMJ action. Soldiers will not be signed  out of the unit until they have completed all installation clearing and have completed their final out with the MPD IOP section. They must have a copy of their clearing papers, DA Form 137-2, with all required agencies cleared before the unit will sign them out.

    PCS Leave:  Commanders at all levels will not authorize Soldiers PCS leave that extends beyond their report date to the next duty station. Soldiers will not be signed out on PCS leave before they have completed all required installation clearing and have in their possession a copy of their clearing papers from the MPD.

    Separation Outprocessing – Expiration Term Service (ETS), Retirement, Officer REFRAD/Resignations.  Do not authorize Soldiers to depart this installation without final clearance from DHR, MPD, Transition Center.

    Normal Hours of Operation:  0830-1630 Monday through Friday, closed 1230-1630 on Thursday and closed Saturday, Sunday, Federal holidays.  Soldiers report to the Transition Center, in the Welcome Center, Building 4700 (Hartell Hall), Mow-Way Road (use east entrance under the awning). 

    Separation Orders:  ETS Soldiers being discharged or released from active duty will receive their separation order from their Battalion S1, 70-90 days prior to their ETS date.

    Outprocessing Briefing:  Personnel (ETS, Retirement) must attend an outprocessing briefing at least 14 workdays prior to departure date in order to be placed in the Central Clearance database.  (See above for outprocessing dates.)  Immediately following the outprocessing briefing, report to the Transition Center, Bldg 4700, 1st Floor, to schedule your final outprocessing with a transition technician.

    Finance Outprocessing:  All Soldiers must make Finance Outprocessing their first agency they clear.  The last agency cleared will be the Transition Center on the final outprocessing day and receive their DD Form 214.  Complete final outprocessing NLT 1500 on the last day prior to start of transition leave or day of separation.

    Outprocessing Uniform:  Soldiers will outprocess in their duty uniform.

    Copies of Information:  Soldiers must make copies of any information they want to keep.

    Retirement Packets & Resignation (S1s):  The Transition Center operates on an appointment system.  All S1s must call to schedule appointments to drop off retirement packets and resignations

    SPONSORSHIP:  Sponsorship reaffirms the Army’s and Fort Sill’s commitment to take care of our incoming and outgoing Soldiers, Civilians and their Families when transitioning between duty stations.

    We encourage each Soldier and civilian arriving and departing Fort Sill, to take a few minutes and complete a Sponsorship Survey to help us better serve all Soldiers being assigned to our community.  Your sponsorship experience may or may not have been the best it could be. We are always looking for better ways to serve our customers and your feedback is imperative in making a difference for all Soldiers, Civilians and their Families coming to Fort Sill

    For assistance or queries regarding Sponsorship contact the Fort Sill Sponsorship Liaison click on the link below:

    usarmy.sill.imcom-central.mbx.ft-sill-sponsorship-program@mail.mil

    or call TOLL FREE at 1-855-267-3551

    If you are in-processing or out-processing, please click on the corresponding links below and let us know how we are doing.

    Click here to take Survey (Inprocess)

    Click here to take Survey (OutProcess)

    Chapter Separations

    Normal Hours of Operation:  0900-1100 Monday through Friday, closed Saturday, Sunday, and Federal holidays.  Soldiers report to the Transition Center, in the Welcome Center, Building 4700 (Hartell Hall), Mow-Way Road (use east entrance under the awning). 

    Escort Soldiers:  Escort Soldiers separating from the Army under the provisions of AR 635-200, chapters 5 through 18.  The escort must be an NCO that is senior in rank, except for Soldiers separating for an approved physical disability.  The escort will hand carry the original chapter packet plus one copy to the Transition Center immediately after approval of the separation.  The Transition Center will review the chapter packet.  After the Transition Center accepts the chapter packet, the escort will be retained or released based upon the severity of the chapter.

    Orders:  Orders will be available within 5-7 days after chapter packet is received by the Transition Center.

    Outprocessing Briefing:  Soldiers must attend an outprocessing briefing as soon as possible in order to be placed in the Central Clearing database to begin clearing.  (See above for outprocessisng dates.)

    Chapter Clearing:  Soldiers have 5 days to clear the installation starting from the time the orders are published.  Chapter 10 must be completed with 72 hours.  Soldiers that need more time to clear will require an approval from their commander.

    DA Form 31 or Transitional Permissive Temporary Duty (TPTDY) Documents:  A DA Form 31 for terminal leave or TPTDY documents, if authorized, must accompany the chapter packet.

    Physical Disability Separation:  Upon notification from the PEBLO, the Transition Center will notify the unit and Soldier of DA approved physical disability separation.  An appointment with the transition technician must be scheduled in order to have orders published.

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